Campout Planning Checklist 2024

Campout Planning Checklist

Lion Tiger Wolf Bear Webelos AoL
Scout Tenderfoot 2nd Class 1st Class Star Life Eagle

Campout Planning Checklist

Adult Coordinator Outdoor Program Checklist
Event Name:_____________________	Location:___________________
Depart:________________________	Return:____________
Scout-in-Charge:________________	Adult Co-ordinator:____________
check off each item as it is completed. Ask Scoutmaster for assistance.
Pre-trip Administration
Complete Tour Permit Reservations/permits completed	Estimated Expenses: ______________ Other: ___________________
Safety
Adult in Charge: ______________________ Backup in Charge: ____________________ First-Aid Kit carrier: ____________________ First Aid certified: _____________________ CPR certified: _________________________	Swim Safety completed by: ____________________ Safety Afloat completed by: ____________________ Medical forms collected Insurance forms ready Accident forms ready
Transportation
Drivers identified Names: __________________ _______________________ _______________________	Driver Insurance info ready Person hauling trailer: __________________ Other: _______________________
Equipment
Gear Needed for Program: ___________________ First Aid Kit ready (Inventory) Adult Patrol box organized Adult Tents ready	Extra fuel ready Adult Menu planned (Sample) Adult Food purchased (Sample) Adults informed of special personal gear required
Program
Patrol in Charge: _______________ Scout program agenda reviewed (Sample) Backup activities ready	Adult duty roster completed (Sample) Adults informed of program agenda Adult songs and skits selected (Samples)
Post-trip Administration
Turn in notes and docs to Outdoors Coordinator	Inform Scoutmaster of any problems

Adult Coordinator OR Scout-in-Charge Outdoor Program Checklist
These items should be handled by either the adult coordinator or scout-in-charge depending on abilities.
Pre-trip
Distance: ______ Depart time: _______ Arrive: ________ Return time: _______ Arrive: ________ Permission Slip distributed Make reservations Maps and directions copied	Nearest town: ____________________ Nearest medical facility: _____________ Police number: ____________________ Emergency number: ________________ Other: _________________________
Post-trip
Turn in payments to Treasurer	Turn in attendance to Outdoors Coordinator

Scout-in-Charge Outdoor Program Checklist
Event Name:__________________________	Location:___________________
Depart:________________________	Return:____________
Scout-in-Charge:________________________	Adult Co-ordinator:____________
check off each item as it is completed. Ask Scoutmaster for assistance or clarification.
Pre-trip Administration
Copy Maps and directions Departure time: ________ Arrival time: ________ Return time: ________ Arrival time: _________ Will a rest stop be needed? Chaplain identified and ready Bugler identified and ready	First Aid Kit ready (Inventory) Estimated Attendance turned in to adult co-ordinator Patrol menus accepted Campout Agenda Planned (Sample) Campfire Planned (Sample) Agenda reviewed with adult Other: _________________________
Departure Responsibilities
Take Attendance Distribute Maps and directions	Patrol boxes, food, tents loaded Troop gear loaded (rope bag, special needs) Scouts in uniform
Arrival
Tell drivers where to park Choose general location for patrol campsites Announce time for PLC meeting	Lead PLC meeting Answer patrol leader questions
Program
Post Campout agenda (Sample) Prepare locations and gear for activities Solicit volunteers for activity leaders	Monitor participation and success of activities Ensure campfire is ready before sunset
Post-trip Administration
Schedule a Scoutmaster Conference Make notes of successes, failures, concerns

Patrol Leader Outdoor Program Checklist
Event Name:__________________________	Location:___________________
Depart:________________________	Return:____________
Scout-in-Charge:________________________	Adult Co-ordinator:____________
check off each item as it is completed. Ask Sr. Patrol Leader or Scoutmaster for assistance or clarification.
Pre-trip Responsibilities
Estimated Attendance turned in to Scout-in-Charge Patrol menu completed (Sample) Food purchased (Sample)	Patrol tents dry and ready Patrol box ready (Sample) Patrol skits/songs ready for campfire (Samples)
Departure and Set-Up Responsibilities
Turn in payments and permissions to Scout-in-Charge Ensure your patrolmates have rides Review campout program with patrol	Choose patrol campsite Lead patrol in setting up camp Attend PLC meeting Lead patrol in active participation
Post-trip Responsibilities
Assign tent drying to scouts Assign patrol box cleaning to a scout	Turn in outing feedback to Scout-in-Charge Inform Quartermaster of equipment needs

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