Adult Coordinator
Outdoor Program Checklist

Pre-trip Administration

• Tour Permit (Local - National)
• Reservations/permits completed

• Estimated Expenses: ______________
• Other: ___________________

Safety

• Adult in Charge: ______________________
• Backup in Charge: ____________________
• First-Aid Kit carrier: ____________________
• First Aid certified: _____________________
• CPR certified: _________________________

• Swim Safety completed by: ____________________
• Safety Afloat completed by: ____________________
• Medical forms collected
• Insurance forms ready
• Accident forms ready

Transportation

• Drivers identified
• Names: __________________
• _______________________
• _______________________

• Driver Insurance info ready
• Person hauling trailer: __________________
• Other: _______________________

Equipment

• Gear Needed for Program: ___________________
• First Aid Kit ready (Inventory)
• Adult Patrol box organized
• Adult Tents ready

• Extra fuel ready
• Adult Menu planned (Sample)
• Adult Food purchased (Sample)
• Adults informed of special personal gear required

Program

• Patrol in Charge: _______________
• Scout program agenda reviewed (Sample)
• Backup activities ready

• Adult duty roster completed (Sample)
• Adults informed of program agenda
• Adult songs and skits selected (Samples)

Post-trip Administration

• Turn in notes and docs to Outdoors Coordinator

• Inform Scoutmaster of any problems

Adult Coordinator OR Scout-in-Charge
Outdoor Program Checklist

Pre-trip

• Distance: ______
• Depart time: _______ Arrive: ________
• Return time: _______ Arrive: ________
• Permission Slip distributed
• Make reservations
• Maps and directions copied

• Nearest town: ____________________
• Nearest medical facility: _____________
• Police number: ____________________
• Emergency number: ________________
• Other: _________________________

Post-trip

• Turn in payments to Treasurer

• Turn in attendance to Outdoors Coordinator

Scout-in-Charge
Outdoor Program Checklist

Pre-trip Administration

• Copy Maps and directions
• Departure time: ________
• Arrival time: ________
• Return time: ________
• Arrival time: _________
• Will a rest stop be needed?
• Chaplain identified and ready
• Bugler identified and ready

• First Aid Kit ready (Inventory)
• Estimated Attendance turned in to adult co-ordinator
• Patrol menus accepted
• Campout Agenda Planned (Sample)
• Campfire Planned (Sample)
• Agenda reviewed with adult
• Other: _________________________

Departure Responsibilities

• Take Attendance
• Distribute Maps and directions

• Patrol boxes, food, tents loaded
• Troop gear loaded (rope bag, special needs)
• Scouts in uniform

Arrival

• Tell drivers where to park
• Choose general location for patrol campsites
• Announce time for PLC meeting

• Lead PLC meeting
• Answer patrol leader questions

Program

• Post Campout agenda (Sample)
• Prepare locations and gear for activities
• Solicit volunteers for activity leaders

• Monitor participation and success of activities
• Ensure campfire is ready before sunset

Post-trip Administration

• Schedule a Scoutmaster Conference
• Make notes of successes, failures, concerns

Patrol Leader
Outdoor Program Checklist

Pre-trip Responsibilities

• Estimated Attendance turned in to Scout-in-Charge
• Patrol menu completed (Sample)
• Food purchased (Sample)

• Patrol tents dry and ready
• Patrol box ready (Sample)
• Patrol skits/songs ready for campfire (Samples)

Departure and Set-Up Responsibilities

• Turn in payments and permissions to Scout-in-Charge
• Ensure your patrolmates have rides
• Review campout program with patrol

• Choose patrol campsite
• Lead patrol in setting up camp
• Attend PLC meeting
• Lead patrol in active participation

Post-trip Responsibilities

• Assign tent drying to scouts
• Assign patrol box cleaning to a scout

• Turn in outing feedback to Scout-in-Charge
• Inform Quartermaster of equipment needs