Campout Planning Checklist


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Campout Planning Checklist   Campout Planning Checklist   Scout Content

Adult Coordinator
Outdoor Program Checklist

Event Name:_____________________Location:___________________
Depart:________________________Return:____________
Scout-in-Charge:________________Adult Co-ordinator:____________
check off each item as it is completed. Ask Scoutmaster for assistance.

Pre-trip Administration

  • Estimated Expenses: ______________
  • Other: ___________________

Safety

  • Adult in Charge: ______________________
  • Backup in Charge: ____________________
  • First-Aid Kit carrier: ____________________
  • First Aid certified: _____________________
  • CPR certified: _________________________
  • Swim Safety completed by: ____________________
  • Safety Afloat completed by: ____________________
  • Medical forms collected
  • Insurance forms ready
  • Accident forms ready

Transportation

  • Drivers identified
  • Names: __________________
  • _______________________
  • _______________________
  • Driver Insurance info ready
  • Person hauling trailer: __________________
  • Other: _______________________

Equipment

  • Gear Needed for Program: ___________________
  • First Aid Kit ready (Inventory)
  • Adult Patrol box organized
  • Adult Tents ready
  • Extra fuel ready
  • Adult Menu planned (Sample)
  • Adult Food purchased (Sample)
  • Adults informed of special personal gear required

Program

  • Patrol in Charge: _______________
  • Scout program agenda reviewed (Sample)
  • Backup activities ready
  • Adult duty roster completed (Sample)
  • Adults informed of program agenda
  • Adult songs and skits selected (Samples)

Post-trip Administration

  • Turn in notes and docs to Outdoors Coordinator
  • Inform Scoutmaster of any problems


Adult Coordinator OR Scout-in-Charge
Outdoor Program Checklist

These items should be handled by either the adult coordinator or scout-in-charge depending on abilities.

Pre-trip

  • Distance: ______
  • Depart time: _______ Arrive: ________
  • Return time: _______ Arrive: ________
  • Permission Slip distributed
  • Make reservations
  • Maps and directions copied
  • Nearest town: ____________________
  • Nearest medical facility: _____________
  • Police number: ____________________
  • Emergency number: ________________
  • Other: _________________________

Post-trip

  • Turn in payments to Treasurer
  • Turn in attendance to Outdoors Coordinator

Scout-in-Charge
Outdoor Program Checklist

Event Name:__________________________Location:___________________
Depart:________________________Return:____________
Scout-in-Charge:________________________Adult Co-ordinator:____________
check off each item as it is completed. Ask Scoutmaster for assistance or clarification.

Pre-trip Administration

  • Copy Maps and directions
  • Departure time: ________
  • Arrival time: ________
  • Return time: ________
  • Arrival time: _________
  • Will a rest stop be needed?
  • Chaplain identified and ready
  • Bugler identified and ready
  • First Aid Kit ready (Inventory)
  • Estimated Attendance turned in to adult co-ordinator
  • Patrol menus accepted
  • Campout Agenda Planned (Sample)
  • Campfire Planned (Sample)
  • Agenda reviewed with adult
  • Other: _________________________

Departure Responsibilities

  • Take Attendance
  • Distribute Maps and directions
  • Patrol boxes, food, tents loaded
  • Troop gear loaded (rope bag, special needs)
  • Scouts in uniform

Arrival

  • Tell drivers where to park
  • Choose general location for patrol campsites
  • Announce time for PLC meeting
  • Lead PLC meeting
  • Answer patrol leader questions

Program

  • Post Campout agenda (Sample)
  • Prepare locations and gear for activities
  • Solicit volunteers for activity leaders
  • Monitor participation and success of activities
  • Ensure campfire is ready before sunset

Post-trip Administration

  • Schedule a Scoutmaster Conference
  • Make notes of successes, failures, concerns


    Patrol Leader
    Outdoor Program Checklist

    Event Name:__________________________Location:___________________
    Depart:________________________Return:____________
    Scout-in-Charge:________________________Adult Co-ordinator:____________
    check off each item as it is completed. Ask Sr. Patrol Leader or Scoutmaster for assistance or clarification.

    Pre-trip Responsibilities

    • Estimated Attendance turned in to Scout-in-Charge
    • Patrol menu completed (Sample)
    • Food purchased (Sample)
    • Patrol tents dry and ready
    • Patrol box ready (Sample)
    • Patrol skits/songs ready for campfire (Samples)

    Departure and Set-Up Responsibilities

    • Turn in payments and permissions to Scout-in-Charge
    • Ensure your patrolmates have rides
    • Review campout program with patrol
    • Choose patrol campsite
    • Lead patrol in setting up camp
    • Attend PLC meeting
    • Lead patrol in active participation

    Post-trip Responsibilities

    • Assign tent drying to scouts
    • Assign patrol box cleaning to a scout
    • Turn in outing feedback to Scout-in-Charge
    • Inform Quartermaster of equipment needs
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